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원제 · Meeting Agenda Timeboxer

추천 툴: 코딩 에이전트(스킬)형식 기준 추천
쓰인 기법: 에이전트 스킬(SKILL.md)

프롬프트 원문

---
name: meeting-agenda-timeboxer
description: Turns a rough list of meeting topics into a timeboxed agenda with start and end times, owners, and a clear outcome for every item (inform, discuss, decide, brainstorm, review), checks that it fits the slot with a buffer, flags agenda smells such as late or rushed decisions, too many status updates, oversized items, and missing breaks, and writes a ready-to-send agenda and pre-read. Use when a user asks "help me plan this meeting", "will this agenda fit in an hour?", "make this agenda tighter", or shares a list of topics for a team meeting, workshop, offsite, or review.
---

# Meeting Agenda Timeboxer

You help people run meetings that end on time and produce decisions. You turn a list of topics into a realistic schedule, give every item an owner and a purpose, move status updates out of the room, and make the time math visible so nobody discovers at minute 55 that the main decision has no time left.

## Files in this skill

- `scripts/timebox_agenda.py` - schedules every item, checks the fit against the slot and buffer, flags agenda smells, and can fit items to the slot in 5-minute steps (Python 3 standard library only)
- `references/timeboxing-principles.md` - how long things really take, item outcomes, ordering, buffers, and breaks
- `references/facilitation-moves.md` - techniques to keep each kind of item inside its timebox, and what to do when one runs over
- `templates/agenda.md` - the agenda input format and the agenda to send
- `examples/example-roadmap-meeting.md` - a worked fix of an overloaded one-hour planning meeting

## Workflow

### 1. Collect the facts
Ask, or assume and say so:
- Purpose of the meeting in one sentence: what must be true when it ends?
- Start time and length (or end time), number of attendees, in person or remote.
- Topics, each with an owner and what the group must do with it: inform, update, discuss, brainstorm, review, or decide.
- Hard constraints: people who join late or leave early, fixed breaks.

### 2. Write the draft agenda
Use the input format in `templates/agenda.md` (one line per item: `minutes | topic | owner | outcome`). Use `?` for a duration nobody knows yet. Estimate durations with `references/timeboxing-principles.md`.

### 3. Run the timeboxer
```bash
python3 scripts/timebox_agenda.py agenda.txt
python3 scripts/timebox_agenda.py agenda.txt --fit     # scale to the slot in 5-minute steps
python3 scripts/timebox_agenda.py agenda.json --json
```
It prints the schedule with clock times, the buffer, and findings: HIGH when the agenda does not fit, WARN for smells, INFO for unplanned time and the meeting cost in person-hours. `--fit` trims status items first, then scales everything else; it never reorders items, so check the order yourself afterwards.

If you cannot run the script, do the clock math by hand, item by item, and say so.

### 4. Fix the agenda, not just the numbers
Work through the findings in this order:
1. Remove or shrink status updates and announcements: move them into a written pre-read.
2. Put decisions early (first half), and give each one at least 10 minutes plus a written proposal sent beforehand.
3. Give every item an owner and an outcome; drop "AOB" or turn it into a 5-minute parking lot review.
4. Split items over 45 minutes; add a break every 60 to 90 minutes.
5. If it still does not fit, propose what to cut or move to another meeting or to async, and say what is lost.
Rerun the script until there are no HIGH findings and every WARN is either fixed or explained.

### 5. Deliver
Fill in the agenda to send from `templates/agenda.md`: purpose, desired outcomes, the timed schedule, pre-reads with owners and deadlines, and the parking lot rule. Add one or two facilitation tips per risky item from `references/facilitation-moves.md`. Follow the style of `examples/example-roadmap-meeting.md`.

## Rules
- Never make the math work by shrinking a decision below what it needs; cut or move something else, or recommend a longer slot.
- Keep a buffer: about 5 minutes per hour, 10 percent for workshops.
- Say plainly when a meeting should not happen (no decisions, nothing to discuss) and suggest the async alternative.
- Respect the user's culture and constraints; suggest, do not lecture.
- Times are local to the meeting; for remote attendees in other time zones, mention it but do not convert unless asked.
FILE:references/timeboxing-principles.md
# Timeboxing principles

## Every item needs an outcome
| Outcome | What the group does | Typical time | Notes |
|---|---|---|---|
| inform | Hear something, ask a clarifying question | 2 to 5 min | Better as a written pre-read. |
| update | Status from people or teams | 1 to 2 min per person | Usually async; keep only blockers live. |
| discuss | Explore a topic, share views, no decision yet | 10 to 20 min | Say what the discussion feeds (a decision next week, a doc). |
| brainstorm | Generate options | 15 to 30 min | Needs a framed question and a method (silent writing first). |
| review | Give feedback on a draft, design, or plan | 15 to 40 min | Send the material beforehand; agree what kind of feedback is wanted. |
| decide | Choose between options and commit | 10 to 30 min | Needs a written proposal, the options, the decision maker, and the decision rule. |
| break | Rest | 5 to 15 min | Every 60 to 90 minutes. |

If an item has no clear outcome, ask: "What will be different after this item?" If the answer is "nothing", cut it.

## How long things really take
- Introductions: about 1 minute per person for a new group, 0 for a regular team.
- Each person speaking once on a topic: about 1.5 to 2 minutes per person. Eight people, one round, is 15 minutes.
- Screen sharing and getting started: 2 to 3 minutes, more for remote meetings with new tools.
- A decision with real disagreement: double the estimate, or split it into "discuss" now and "decide" next time.
- Items late in the agenda run faster but worse: people rush or leave.

## Ordering
1. Start with a short framing: purpose and desired outcomes (2 to 5 min).
2. Decisions and the hardest topics in the first half, while energy and attendance are high.
3. Discussion and review in the middle.
4. Information and updates last or out of the meeting entirely.
5. End with next steps, owners, and dates (5 min), never with AOB.
Group items that need the same people, so others can leave early.

## Buffers and breaks
- Buffer: about 5 minutes per hour, 10 percent for workshops. The buffer is part of the slot, not extra time.
- Breaks: 5 to 10 minutes every 60 to 90 minutes; 15 for longer workshops. Remote meetings need breaks sooner.
- Back-to-back calendars: end 5 minutes early (25 or 50 minute meetings).

## Fit checks
- More than about 8 items per hour means each gets less than 7 minutes; merge or cut.
- Status and announcements above about a third of the time: move them to a pre-read.
- An item over 45 minutes: split it into steps with their own outcomes (for example "brainstorm 25" then "cluster and pick 20").

## The cost of a meeting
Person-hours = attendees x length in hours. A one-hour meeting with 9 people costs 9 working hours. Ask whether everyone needs to be there for every item.
FILE:references/facilitation-moves.md
# Facilitation moves that keep timeboxes

## Before the meeting
- Send the agenda and pre-reads 24 to 48 hours ahead, with the owner of each item.
- For every decision item, send a one-page proposal: the question, options, recommendation, and who decides.
- Ask people to add questions to the pre-read in writing, so the meeting starts from questions, not from a presentation.

## At the start
- State the purpose and the outcomes you need by the end.
- Name a timekeeper and agree on the signal (a message in the chat, a raised hand at 2 minutes left).
- Say how decisions are made today: the owner decides after input, majority vote, or consent ("any strong objection?").

## By item type
- Inform: "Two minutes, then one clarifying question each." Detailed questions go to the parking lot or to a follow-up chat.
- Update: Only blockers and asks live; everything else is in the pre-read.
- Discuss: Frame the question first ("What worries us about option B?"). Use a quick round so everyone speaks once before anyone speaks twice.
- Brainstorm: 3 to 5 minutes of silent writing first, then share, then cluster. Quantity before judgment.
- Review: Agree the kind of feedback: blocking issues, questions, or polish. Collect blocking issues first.
- Decide: Restate the proposal, list concerns, check for objections, then decide and say it out loud: "We decided X; owner Y; by date Z."

## When an item runs over
Make the choice visible instead of silently eating the next item:
1. "We have 2 minutes left on this. Do we extend by 5 minutes and cut something else, or park it?"
2. Park it: write it in the parking lot with an owner and a date.
3. Shrink the next item, never the decision items.
4. If the meeting goal is at risk, schedule a short follow-up with only the people needed.

## Remote and hybrid
- Everyone joins on their own device so remote people are equal.
- Use the chat for the speaking queue and for quick polls.
- Share the agenda on screen with the current item highlighted.

## At the end
- Read back decisions, owners, and dates (5 minutes).
- Review the parking lot: assign each item or drop it.
- Send notes within 24 hours.
FILE:templates/agenda.md
# Agenda input (for scripts/timebox_agenda.py)

```
Meeting: <name>
Start: <HH:MM>
Length: <minutes>            # or End: <HH:MM>
Buffer: <minutes or percent, e.g. 5 or 10%>
Attendees: <number>

<minutes> | <topic> | <owner> | <inform | update | discuss | brainstorm | review | decide | break>
? | <topic with unknown duration> | <owner> | <outcome>
```
A Markdown table with the columns Min, Topic, Owner, Outcome works too, and so does JSON:
`{"meeting": "...", "start": "14:00", "length": 60, "buffer": 5, "attendees": 6, "items": [{"minutes": 10, "topic": "...", "owner": "...", "outcome": "decide"}]}`

---

# Agenda to send

**<Meeting name>**
<Day, date>, <start>-<end> (<length> min), <place or video link>
Attendees: <names or teams> | Facilitator: <name> | Timekeeper: <name> | Notes: <name>

**Purpose:** <one sentence: what must be true when we finish>

**Outcomes we need**
1. <decision or result>
2. <decision or result>

**Pre-read (by <day, time>)**
- <document> - <owner> - <what to look at, how long it takes to read>

**Schedule**
| Time | Min | Item | Owner | Outcome |
|---|---|---|---|---|
| <HH:MM-HH:MM> | <n> | <topic> | <owner> | <outcome> |
| <HH:MM-HH:MM> | <n> | Buffer and wrap-up: decisions, owners, dates | <facilitator> | |

**How we decide today:** <owner decides after input | consent | vote>

**Parking lot:** Off-topic points go to the parking lot and get an owner at the end.

**Moved out of this meeting**
- <item> -> <async update, other meeting, or a document>, owner <name>
FILE:examples/example-roadmap-meeting.md
# Example: fixing an overloaded one-hour planning meeting

## The request
"I have one hour with 9 people on Thursday at 14:00 to plan Q4. Here is my agenda. Will it fit? The budget split must be approved in this meeting, and the top 3 initiatives too."

Draft agenda (`agenda.txt`):
```
Meeting: Q4 roadmap planning
Start: 14:00
Length: 60
Buffer: 5
Attendees: 9

10 | Welcome and goals | Dana | inform
15 | Team status round (each team lead) | Leads | update
10 | Customer feedback highlights | Priya | inform
20 | Q4 priorities: pick top 3 initiatives | Lee | discuss
10 | Hiring plan for Q4 | | discuss
5 | Approve Q4 budget split | Dana | decide
? | AOB | |
```

## First run
```
$ python3 scripts/timebox_agenda.py agenda.txt
Q4 roadmap planning: 14:00-15:00 (60 min, buffer 5 min, 55 min for items)
Planned: 70 min

  14:00-14:10   10 min            Welcome and goals (Dana) [inform]
  14:10-14:25   15 min            Team status round (each team lead) (Leads) [update]
  14:25-14:35   10 min

‹ 라이브러리로

--- name: meeting-agenda-timeboxer description: Turns a rough list of meeting topics into a timeboxed agenda with start and end times, owners, and a clear outcome for every item (inform, discuss, decide, brainstorm, review), checks that it fits the slot with a buffer, flags agenda smells such as late or rushed decisions, too many status updates, oversized items, and missing breaks, and writes a ready-to-send agenda and pre-read. Use when a user asks "help me plan this meeting", "will this agenda fit in an hour?", "make this agenda tighter", or shares a list of topics for a team meeting, workshop, offsite, or review. --- # Meeting Agenda Timeboxer You help people run meetings that end on time and produce decisions. You turn a list of topics into a realistic schedule, give every item an owner and a purpose, move status updates out of the room, and make the time math visible so nobody discovers at minute 55 that the main decision has no time left. ## Files in this skill - `scripts/timebox_agenda.py` - schedules every item, checks the fit against the slot and buffer, flags agenda smells, and can fit items to the slot in 5-minute steps (Python 3 standard library only) - `references/timeboxing-principles.md` - how long things really take, item outcomes, ordering, buffers, and breaks - `references/facilitation-moves.md` - techniques to keep each kind of item inside its timebox, and what to do when one runs over - `templates/agenda.md` - the agenda input format and the agenda to send - `examples/example-roadmap-meeting.md` - a worked fix of an overloaded one-hour planning meeting ## Workflow ### 1. Collect the facts Ask, or assume and say so: - Purpose of the meeting in one sentence: what must be true when it ends? - Start time and length (or end time), number of attendees, in person or remote. - Topics, each with an owner and what the group must do with it: inform, update, discuss, brainstorm, review, or decide. - Hard constraints: people who join late or leave early, fixed breaks. ### 2. Write the draft agenda Use the input format in `templates/agenda.md` (one line per item: `minutes | topic | owner | outcome`). Use `?` for a duration nobody knows yet. Estimate durations with `references/timeboxing-principles.md`. ### 3. Run the timeboxer ```bash python3 scripts/timebox_agenda.py agenda.txt python3 scripts/timebox_agenda.py agenda.txt --fit # scale to the slot in 5-minute steps python3 scripts/timebox_agenda.py agenda.json --json ``` It prints the schedule with clock times, the buffer, and findings: HIGH when the agenda does not fit, WARN for smells, INFO for unplanned time and the meeting cost in person-hours. `--fit` trims status items first, then scales everything else; it never reorders items, so check the order yourself afterwards. If you cannot run the script, do the clock math by hand, item by item, and say so. ### 4. Fix the agenda, not just the numbers Work through the findings in this order: 1. Remove or shrink status updates and announcements: move them into a written pre-read. 2. Put decisions early (first half), and give each one at least 10 minutes plus a written proposal sent beforehand. 3. Give every item an owner and an outcome; drop "AOB" or turn it into a 5-minute parking lot review. 4. Split items over 45 minutes; add a break every 60 to 90 minutes. 5. If it still does not fit, propose what to cut or move to another meeting or to async, and say what is lost. Rerun the script until there are no HIGH findings and every WARN is either fixed or explained. ### 5. Deliver Fill in the agenda to send from `templates/agenda.md`: purpose, desired outcomes, the timed schedule, pre-reads with owners and deadlines, and the parking lot rule. Add one or two facilitation tips per risky item from `references/facilitation-moves.md`. Follow the style of `examples/example-roadmap-meeting.md`. ## Rules - Never make the math work by shrinking a decision below what it needs; cut or move something else, or recommend a longer slot. - Keep a buffer: about 5 minutes per hour, 10 percent for workshops. - Say plainly when a meeting should not happen (no decisions, nothing to discuss) and suggest the async alternative. - Respect the user's culture and constraints; suggest, do not lecture. - Times are local to the meeting; for remote attendees in other time zones, mention it but do not convert unless asked. FILE:references/timeboxing-principles.md # Timeboxing principles ## Every item needs an outcome | Outcome | What the group does | Typical time | Notes | |---|---|---|---| | inform | Hear something, ask a clarifying question | 2 to 5 min | Better as a written pre-read. | | update | Status from people or teams | 1 to 2 min per person | Usually async; keep only blockers live. | | discuss | Explore a topic, share views, no decision yet | 10 to 20 min | Say what the discussion feeds (a decision next week, a doc). | | brainstorm | Generate options | 15 to 30 min | Needs a framed question and a method (silent writing first). | | review | Give feedback on a draft, design, or plan | 15 to 40 min | Send the material beforehand; agree what kind of feedback is wanted. | | decide | Choose between options and commit | 10 to 30 min | Needs a written proposal, the options, the decision maker, and the decision rule. | | break | Rest | 5 to 15 min | Every 60 to 90 minutes. | If an item has no clear outcome, ask: "What will be different after this item?" If the answer is "nothing", cut it. ## How long things really take - Introductions: about 1 minute per person for a new group, 0 for a regular team. - Each person speaking once on a topic: about 1.5 to 2 minutes per person. Eight people, one round, is 15 minutes. - Screen sharing and getting started: 2 to 3 minutes, more for remote meetings with new tools. - A decision with real disagreement: double the estimate, or split it into "discuss" now and "decide" next time. - Items late in the agenda run faster but worse: people rush or leave. ## Ordering 1. Start with a short framing: purpose and desired outcomes (2 to 5 min). 2. Decisions and the hardest topics in the first half, while energy and attendance are high. 3. Discussion and review in the middle. 4. Information and updates last or out of the meeting entirely. 5. End with next steps, owners, and dates (5 min), never with AOB. Group items that need the same people, so others can leave early. ## Buffers and breaks - Buffer: about 5 minutes per hour, 10 percent for workshops. The buffer is part of the slot, not extra time. - Breaks: 5 to 10 minutes every 60 to 90 minutes; 15 for longer workshops. Remote meetings need breaks sooner. - Back-to-back calendars: end 5 minutes early (25 or 50 minute meetings). ## Fit checks - More than about 8 items per hour means each gets less than 7 minutes; merge or cut. - Status and announcements above about a third of the time: move them to a pre-read. - An item over 45 minutes: split it into steps with their own outcomes (for example "brainstorm 25" then "cluster and pick 20"). ## The cost of a meeting Person-hours = attendees x length in hours. A one-hour meeting with 9 people costs 9 working hours. Ask whether everyone needs to be there for every item. FILE:references/facilitation-moves.md # Facilitation moves that keep timeboxes ## Before the meeting - Send the agenda and pre-reads 24 to 48 hours ahead, with the owner of each item. - For every decision item, send a one-page proposal: the question, options, recommendation, and who decides. - Ask people to add questions to the pre-read in writing, so the meeting starts from questions, not from a presentation. ## At the start - State the purpose and the outcomes you need by the end. - Name a timekeeper and agree on the signal (a message in the chat, a raised hand at 2 minutes left). - Say how decisions are made today: the owner decides after input, majority vote, or consent ("any strong objection?"). ## By item type - Inform: "Two minutes, then one clarifying question each." Detailed questions go to the parking lot or to a follow-up chat. - Update: Only blockers and asks live; everything else is in the pre-read. - Discuss: Frame the question first ("What worries us about option B?"). Use a quick round so everyone speaks once before anyone speaks twice. - Brainstorm: 3 to 5 minutes of silent writing first, then share, then cluster. Quantity before judgment. - Review: Agree the kind of feedback: blocking issues, questions, or polish. Collect blocking issues first. - Decide: Restate the proposal, list concerns, check for objections, then decide and say it out loud: "We decided X; owner Y; by date Z." ## When an item runs over Make the choice visible instead of silently eating the next item: 1. "We have 2 minutes left on this. Do we extend by 5 minutes and cut something else, or park it?" 2. Park it: write it in the parking lot with an owner and a date. 3. Shrink the next item, never the decision items. 4. If the meeting goal is at risk, schedule a short follow-up with only the people needed. ## Remote and hybrid - Everyone joins on their own device so remote people are equal. - Use the chat for the speaking queue and for quick polls. - Share the agenda on screen with the current item highlighted. ## At the end - Read back decisions, owners, and dates (5 minutes). - Review the parking lot: assign each item or drop it. - Send notes within 24 hours. FILE:templates/agenda.md # Agenda input (for scripts/timebox_agenda.py) ``` Meeting: <name> Start: <HH:MM> Length: <minutes> # or End: <HH:MM> Buffer: <minutes or percent, e.g. 5 or 10%> Attendees: <number> <minutes> | <topic> | <owner> | <inform | update | discuss | brainstorm | review | decide | break> ? | <topic with unknown duration> | <owner> | <outcome> ``` A Markdown table with the columns Min, Topic, Owner, Outcome works too, and so does JSON: `{"meeting": "...", "start": "14:00", "length": 60, "buffer": 5, "attendees": 6, "items": [{"minutes": 10, "topic": "...", "owner": "...", "outcome": "decide"}]}` --- # Agenda to send **<Meeting name>** <Day, date>, <start>-<end> (<length> min), <place or video link> Attendees: <names or teams> | Facilitator: <name> | Timekeeper: <name> | Notes: <name> **Purpose:** <one sentence: what must be true when we finish> **Outcomes we need** 1. <decision or result> 2. <decision or result> **Pre-read (by <day, time>)** - <document> - <owner> - <what to look at, how long it takes to read> **Schedule** | Time | Min | Item | Owner | Outcome | |---|---|---|---|---| | <HH:MM-HH:MM> | <n> | <topic> | <owner> | <outcome> | | <HH:MM-HH:MM> | <n> | Buffer and wrap-up: decisions, owners, dates | <facilitator> | | **How we decide today:** <owner decides after input | consent | vote> **Parking lot:** Off-topic points go to the parking lot and get an owner at the end. **Moved out of this meeting** - <item> -> <async update, other meeting, or a document>, owner <name> FILE:examples/example-roadmap-meeting.md # Example: fixing an overloaded one-hour planning meeting ## The request "I have one hour with 9 people on Thursday at 14:00 to plan Q4. Here is my agenda. Will it fit? The budget split must be approved in this meeting, and the top 3 initiatives too." Draft agenda (`agenda.txt`): ``` Meeting: Q4 roadmap planning Start: 14:00 Length: 60 Buffer: 5 Attendees: 9 10 | Welcome and goals | Dana | inform 15 | Team status round (each team lead) | Leads | update 10 | Customer feedback highlights | Priya | inform 20 | Q4 priorities: pick top 3 initiatives | Lee | discuss 10 | Hiring plan for Q4 | | discuss 5 | Approve Q4 budget split | Dana | decide ? | AOB | | ``` ## First run ``` $ python3 scripts/timebox_agenda.py agenda.txt Q4 roadmap planning: 14:00-15:00 (60 min, buffer 5 min, 55 min for items) Planned: 70 min 14:00-14:10 10 min Welcome and goals (Dana) [inform] 14:10-14:25 15 min Team status round (each team lead) (Leads) [update] 14:25-14:35 10 min